The modern age has reduced our use of paper, as anything and everything mostly links through emails and chats. But even in this technology-driven world, some documents are bound to be printed out, such as conference itinerary, client contracts, and so on.
In workplaces alone, an average US employee prints 10,000 files per year. Printing is an essential part of any business, but this could not only cost you financially, but it would also take a lot of time and effort.
If you are someone who owns a business or in an administrative position, you might not notice right away the effects printing is doing to your company. But when you punch in the numbers, you will see the volume of papers and time spent on printing.
In times like this, it is essential to have the proper printing environment set up in your office that is suitable for all your printing needs. One way of doing this is by creating a Print Server for your office.
Defining the Server
A print server is designed to connect printers to computers using a network.
In a company, each computer typically connects to the network of the printer for seamless printing.
When to Use A Print Server?
Consider setting up a print server if one or more of the following scenarios fit your daily settings:
- You have an office with a large printing volume, including confidential documents, which need to handle accordingly.
- You need to ease up the load on your computer because of too much printing.
- You feel the need to centralize your network or gain control over the documents to be printed.
- You think that your printing process needs to be more secure and guarded.
Advantages of a Print Server
Having a print server set up in your office or home has its key benefits.
Easily Manage Printing
Since all the print jobs from the computers will be sent to the network, it will be easier to control or monitor the documents.
Usually, Print Server software handles the printing process and configures any settings that you might want to change.
On top of this, it can also help you better manage the load, your printer will get. Print servers queue your documents to avoid any printing or network jams from a high volume of prints.
Having a print server avoids wasting time from configuring the printer or from print traffic jams because of too much load.
Since printing is centralized in one network, you do not need multiple printers anymore. Thus, cutting your budget on devices and different printer supplies.
Secures Your Files
Every day, hundreds of sensitive and confidential information are printed out in the office, but printers are rarely monitored because it would take up too much time.
Having a print server allows you to secure your devices, separating it from other computers that could gain access to your documents.
Using a print server can make your office environment work faster and better. Still, getting a server is entirely up to you to determine the best step to ease your daily workload.